To review and resolve the findings, do one of the following depending on the app you're using: For more information on how the findings are categorized, go to Rules for the Accessibility Checker. In other Office for the web apps except Outlook on the web, the issues are organized into separate tabs for errors, warnings, and tips. The accessibility MailTip appears if one of your message recipients has set up a preference for receiving accessible email. Tip: In Outlook on the web, you can also access the Accessibility Checker from a MailTip at the top of the message window. To find out which apps have the Accessibility Checker, go to Make your content accessible to everyone with the Accessibility Checker. Lessīefore sending your Outlook email message or sharing your Word document, Excel spreadsheet, or PowerPoint presentation, run the Accessibility Checker to make sure your Microsoft Office content is easy for people with disabilities to read and edit.
What is check accessibility in word for mac#
What is check accessibility in word plus#
Provide an alternative in the surrounding text.įor complex images like charts, you will often need to provide succinct "Alt text" plus a table or lengthier text alternative near the image.You can add "Alt text" text to Pictures, Shapes, Charts, SmartArt, and (in Office 365) Icons and 3D Models. Use the "Alt text" functionality in Word.There are two ways to provide alt text in Word documents: This information will be presented to a screen reader user when they encounter the image. If an image presents content or has a function, you must provide an equivalent alternative text for this image. You should not skip heading levels, such as using a Heading 4 after a Heading 2 with no Heading 3 between the two. A Heading 4 is a sub-section of the Heading 3, and so on.A Heading 3 is a sub-section of the Heading 2.A Heading 2 is a major section heading.There is generally just one Heading 1 per document, although it is possible to have more than one (e.g., a journal where each article is a Heading 1). A Heading 1 is the document title or a main content heading.Heading levels should represent the structure of the document. These Font styles will provide visual headings but not the document structure needed for navigation by assistive technology users is missing. Unfortunately, it is a common practice to create a "heading" by highlighting the text and applying a different font, a larger font size, bold formatting, etc. However, this only works if Word's Heading styles are used. For example, screen reader users can access a list of all headings in the document, jump from heading to heading, or even navigate by heading levels (e.g., all second-level headings).
Screen reader users can also navigate Word documents by headings. When encountering a lengthy Word document, sighted users often scroll and look for headings to get an idea of its structure and content. A good heading structure is often the most important accessibility consideration in Word documents.